Target Audience: Senior researchers, professors, post-docs, and sabbatical lecturers.
Operational Phases and Deliverables
Phase 1: Strategic Mapping and Intake (Weeks 1–2)
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Actions: Review academic publications, review visit objectives (e.g., guest lectures, collaborative research, sabbatical stay), and define geographical/institutional preferences in Türkiye.
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Deliverables: Visiting Scholar Mobility Plan detailing 3 target departments and host faculty profiles.
Phase 2: Institutional Outreach and Invitation Securing (Weeks 3–6)
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Actions: Present scholar profile to Deans, Department Chairs, and Research Center Directors; negotiate hosting terms and access rights (library, lab, office space).
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Deliverables: Official Host Department Invitation Letter issued on university letterhead for visa and institutional sabbatical approval.
Phase 3: Agenda Design and Compliance (Weeks 7–9)
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Actions: Structure lecture series, masterclass topics, or joint research schedules. Prepare residence/visa support documentation (Short-Term Residence Permit / Research Visa).
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Deliverables: Confirmed Academic Activity Schedule and complete visa/compliance administrative packet.
Phase 4: Host Facilitation and Post-Visit Certification (Visit Duration)
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Actions: On-campus reception, departmental introductions, session logistics coordination, and administrative assistance.
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Deliverables: Formal Certificate of Visiting Professorship / Research Completion issued by host entity and STARTINFORUM.
Pricing Construct
| Service Tier | Included Scope | Price (EUR / USD) | Payment Schedule |
| Short-Term Visiting Scholar (1–3 Weeks) | Phases 1–4 (1 Target university host, official invitation, 1–2 guest lectures/workshops setup, visa guidance). | $1,500 |
• 50% upon signing
• 50% upon delivery of official invitation letter |
| Extended Sabbatical / Research Hosting (1–6 Months) | Phases 1–4 (Full host department integration, lab/library access negotiation, multi-seminar itinerary, residence permit guidance). | $2,800 |
• 40% upon signing
• 40% upon official invitation letter
• 20% upon arrival on campus |
| Multi-City Academic Lecture Tour | Phases 1–4 (Arranging a lecture/workshop series across 2–3 Turkish universities in cities like Istanbul, Ankara, or Bursa). | $3,500 |
• 50% upon signing
• 50% upon finalized tour schedule & invitations |
Financial Calculation Models
Academic mobility services can be structured using four primary financial frameworks:
Framework A: Tiered Retainer + Placement Package (Most Common)
This model separates research/outreach effort from final delivery while offering transparency to the clients.
| Phase | Fee Structure | Deliverables Included |
| Stage 1: Profile and Feasibility Assessment | Fixed Retainer ($300 – $600) | Profile evaluation, targeted university shortlist (3–5 institutions), feasibility report, initial academic alignment check. |
| Stage 2: Institutional Matchmaking and Outreach | Fixed Service Fee ($1,000 – $2,500) | Direct faculty outreach, negotiation of research/lecture agendas, draft agreement management, official host invitation letter acquisition. |
| Stage 3: Logistics and Administrative Roadmap (Optional) | Variable / Hourly ($500 – $1,500) | Visa support documentation, local housing assistance, departmental onboarding, seminar setup. |
Framework B: All-Inclusive Corporate / Institutional Advisory Package
If the service is requested through an organization, it is packaged as a Visiting Scholar Mobility Facilitation Package (typically ranging from $2,500 to $5,000+ depending on duration and host institution reputation).
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Included: University matchmaking, administrative processing, local hosting facilitation, invitation handling, and post-visit certification.
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Note: Any official university administrative fees, visa fees, or travel expenses are billed separately at cost.
Framework C: Funding Grant Advisory (Success Fee / Hybrid)
If the goal is to help the scholar secure institutional funding (e.g., TÜBİTAK 2221/2216 in Türkiye, Erasmus+ Mobility, or bilateral research grants):
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Upfront Proposal & Alignment Fee: Fixed fee to draft the grant application/hosting proposal.
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Success Fee: Small percentage (10%–15%) or fixed bonus upon successful grant/scholarship award.
Structural and Cost Drivers – How to Calculate Your Price
When determining your exact quote, we calculate costs across these key drivers:
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Academic Alignment Complexity: Is an applicant an exact match for partner departments, or does his/her profile require extensive custom outreach to build institutional interest?
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Administrative Burden: Does the host university require formal legal agreements, guest lecturer contracts, or background checks?
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Institutional Hosting Fees: Some universities charge an external “Visiting Fellow Administrative Fee” (ranging from $500 to $2,500) to cover campus access, library systems, and office space. (The applicant pays this directly to the university or it is pass-through pricing.)
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Logistics & On-Ground Coordination: Accommodations assistance, airport pick-up, local orientation, and venue booking for guest lectures.
