Meeting Interpretation

Consecutive Interpreting at Your Meetings

If consecutive interpreting is a part of your meeting, it’s important to take certain factors into account in order to help the meeting run smoothly with minimal interruption.

1. Book Extra Time for Interpreting

An essential fact to keep in mind when scheduling a meeting and meeting talks with consecutive interpreting is allotting extra time for the consecutive interpreters to follow the speakers.

Consecutive interpreting is structured so that after a speaker says a sentence or two, they pause while the interpreter conveys the message into the other language.

If you’re using consecutive interpreting, you should take this extra time into account when scheduling conference rooms and estimating meeting length: it will at least double the meeting’s run time.

In addition, speakers should be reminded of the need for pauses to allow for interpreting so that no important information is lost. By including appropriate extra time for consecutive interpreting, your meeting can proceed without time pressure.

2. Make Space for Your Interpreters

If you’re planning a business meeting, you’ll take into account the number of people present and make sure that there is space for all attendees in the meeting room. Additionally, it’s essential to make space for your interpreters. Positioning of interpreters is a matter to consider.

If only one or two people in the meeting will require interpreting, it may be best to simply position an interpreter behind these individuals for what’s known as chuchotage or whisper-concurrent interpreting. This is a type of simultaneous interpreting in which the interpreter relay sentences to individuals by whispering to them, making for minimal disruption.

Alternately, if a large portion of the audience requires interpreting, it may be preferable to position the interpreter in the front of the room, by the speaker, where they address the room as a whole.

3. Translate Important Handouts

Once you’ve booked your meeting space and decided where your interpreters will be positioned, you’re next consideration should be providing relevant documents or handouts in the targeted language.

If you’re planning to use printed handouts as a reference for attendees or have a slideshow prepared with key statistics, you should have these documents translated in advance. This will help keep your meeting on time as it alleviates the need for an interpreter to preform on-site translations.

Additionally, it’s important to remember that interpreting and translating are two different skill sets and assuming that your interpreter will be able to translate documents quickly and without prior notice could result in miscommunications. That is why prior processing of the documents will be required.

4. Alternative Forms of Interpreting – Simultaneous Interpreting

Professional consecutive interpreting is an effective and cost-efficient way to keep a meeting proceeding smoothly without leaving any audience members lost.

Skilled consecutive interpreting by professional linguists allows meetings to proceed efficiently and helps keep all attendees up to speed.

However, if time is of the essence, simultaneous interpreting may be a better option. Since simultaneous interpreting does not require presenters to pause for interpretation, it allows for more time to be allotted to presentations and speeches.

The trade-off comes in the time needed to set up conference equipment for simultaneous interpreting, so that everyone who requires interpreting services can hear it.

Get Our Professional Help

When planning a meeting that will require interpreters, there’s a lot to plan for, and if it’s your first time you may be feeling slightly overwhelmed.

We can help you decide on the right type of interpreting for you meeting and also provide advice on placement of interpreters and (if you opt for simultaneous interpreting) equipment.

We also have simultaneous interpreting equipment available to rent and can provide any translation or transcription services you require.

Feel free to contact us to get a quote!

Make a pre-order of our services here!

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